Important Information

Registration and Competitor Briefing

The Championship Office and Registration Desk will be operational from 10.00hrs on Tuesday 29th May.

All competitors will be given a ‘goody-bag’ upon initial registration and all amateur competitors MUST present their handicap certificate upon registration. In addition, all Professionals MUST register in person at the Championship Office located in the clubhouse at the Aphrodite Hills Golf Course by 10.00hrs on Wednesday 30th May.

Competitor briefings will take place on Wednesday 30th May at 10.00hrs, 12.30hrs and 15.00hrs. This function is mandatory for all Professionals however amateurs are also requested to attend as it will provide the opportunity for players to be briefed on the comprehensive Local Rules under which the event shall be played. Each session will take approximately 20 minutes.
 
Official Functions

Mandatory to attend:

• Competitors & Rules Briefing for all professionals – Advisory for amateurs

• Welcome Reception at the Aphrodite Hills Golf Club veranda – 30/5/2012

• BBQ event at the Intercontinental Aphrodite Hills Resort at the “Eleonas” Restaurant terrace – 1/6/2012

• Prize Giving Ceremony & Closing Reception at the Intercontinental Aphrodite Hills Resort  at the “Olive Courtyard” – 2/6/2012

Live Scoring

All professionals will use a V Par Live Scoring handheld device and they will be expected to attend the short user’s demonstration that follows each of the rules briefings on Wednesday May 30th.

Note: It is a condition of the competition for ALL professionals to update their scores on the device following each hole.

Draws

The starting times for Round 1 of the Pro-Am tournament will be published in the clubhouse by 12.30hrs on Wednesday 30th May and also at the Official Hotel, the Intercontinental Aphrodite Hills, by 14.00hrs.

Any tee time requests for Round 1 must be made to the Championship Office, with accompanying reason by 10.00hrs on Wednesday May 30th. Requests may be declined if a suitable reason is not provided. A suitable reason would include but not be limited to flight times or proven illness. Personal preference does not constitute a suitable reason to request a starting time.

The Round 2 starting times will be published in the clubhouse and at the official hotel following completion of Round 1. The order of play will be in score order with leading teams going out last.

The Round 3 starting times for professionals will be published in the clubhouse and at the official hotel following completion of Round 2.

The starting times for the individual amateur competition on Saturday 2nd June will be published in the clubhouse by 12.30hrs on Friday 1st June and also at the official hotel by 14.00hrs.

No changes to the draws will be permitted once they are published and the decision of the Tournament Director in conjunction with Aegean Airlines will be final.

Important  

When a team comprises of more than a Professional and one amateur the team will incur a penalty of two strokes, if at the designated starting time they cannot fulfill the scoring requirements of the event:

i) Where the Professional is marking an individual score and the Professional is late then no penalty is applied to the team score providing that the team could fulfill the Pro-Am scoring requirements assuming that the professional was present. A penalty of two strokes shall be applied to the Professional's individual score.

ii) The team shall only commence play if the professional and the minimum number of amateur partners required to fulfill the scoring requirements are present.

iii) If a team cannot fulfill the scoring requirements of the event at the time of the last starting time the team shall be disqualified. Exception to this clause will be in the instance of a Professional not being ready to commence play by this time and if in these circumstances the team can fulfill the scoring requirements of the event then they will be permitted to play without the Professional. If a team commences play under these circumstances then any player may join the team on the course upon his arrival.

Note: When both Professional and the team are subject to a two stroke penalty for lateness on the tee, the team total for the first hole will be increased by two shots prior to any penalty being added to the Professional's individual score for that hole.

Starting

All competitors are required to arrive at their starting tee 10 minutes prior to their start time. This is to allow the starter to provide pin positions, local rules and additional information to each player. This also ensures that all team members are present and able to start on time.

Professionals and male amateurs will play from the white Tees and Ladies will play from the red Tees.

Buggies

All competitors will be permitted to ride in buggies during all pro-am days.

Transfers

Transportation will be provided to and from the airport to the Intercontinental Aphrodite Hills Resort (shuttle service from the airport to the hotel and vice versa, available on Tuesday May 29th and Wednesday 30th, as well as on Sunday June 3rd).

Slow Play

For everyone's enjoyment we ask for each team to “keep up with the team in front and not in front of the team behind”. If a player is not going to score on a hole please "pick up". Teams who lose 2 holes on the match in front may be penalised 2 strokes applicable to the team score. Each team is permitted 4 hours 30 minutes to play 18 holes, an average of 15 minutes per hole.

It will be the professional's responsibility to ensure that the team's pace of play adheres to the guidelines of the Tournament Director.

Play Foreshortened or Cancelled

In the event of unforeseen circumstances any decision shall be made by the PGAs of Europe and, in consultation with Aegean Airlines, be binding.

Dress Regulations

Normal Golf clothing is to be worn at The Aphrodite Hills Golf course during the tournament, or the equivalent after golf.

Jacket, Collar and Tie are required for the Prize Giving Ceremony & Closing Reception. Women should wear formal dress. All other functions are smart casual.

Air Travel and Accommodation

Air Travel to the venue for all participating professionals is offered on complimentary basis by Aegean Airlines. Aegean Airlines is also offering special rates for travel in its network for the amateurs and visitors.

Aphrodite Hills Resort offers special rates for accommodation for all competitors and visitors. Accommodation for 5 pro-am nights (May 29th -June 2nd) for participating professionals (and spouse) is offered on complimentary basis by Aphrodite Hills Resort and Aegean Airlines. 

For Air Travel and accommodation bookings, kindly contact AFEA S.A. by e-mail: reg-aegeanproam@afea.gr , tel.: +30 210 36 68 835 or fax: +30 210 3646415, or visit www.aegeanproam.com

Accompanying Persons Fee

Should competitors (professionals and/or amateurs) wish to bring along partners or family members to the social events the payable fee shall be at € 150 per person, covering all and any of the 3 social events (May 30th, June 1st and 2nd), i.e.

• Welcome Reception, 30/5/2012
• BBQ event, 1/6/2012
• Prize Giving Ceremony & Closing Reception, 2/6/2012

Social events’ participating fee may be paid to the event organizer AFEA S.A. until May 30th. If participation fee is not received until such date, then attendance cannot be confirmed.

Children

Only children over the age of 12 years old are permitted to attend social events. Such participation is also subject to the accompanying person’s fee.

Catering

A food and beverage service will be in operation at Intercontinental Aphrodite Hills Resort and Golf course for the duration of the week. With the exception of official functions and the on course snacks and refreshments, payment for all food and beverage is the responsibility of each individual.

Extra benefits for Aegean Pro-Am participants and visitors

A 20% discount on the official prices will be offered by the Intercontinental Aphrodite Hills Resort to all Aegean Pro-Am participants and visitors for Pro-Shop purchased items, as well as for use of Spa, Sports and Entertainment facilities.

Mobile Phones

Mobile phones are NOT permitted on the golf course under any circumstances. They should be used with discretion elsewhere.

Exchange Rate

The local currency is Euro.